The Walt Disney Company Executive Assistant, Corporate Human Resources in Burbank, California

At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.

The Corporate Human Resources organization partners with other Corporate departments at The Walt Disney Company to help create an inclusive workforce by attracting and retaining talent; building skills and leadership capability; encouraging high performance; and recognizing and rewarding achievement.

As the Executive Assistant, you will contribute to Corporate’s success by providing highly complex and responsible administrative assistance for the Vice President and three Directors on the HR Business Partner team. You'll use your critical thinking to anticipate issues before they arise and network with internal resources to complete tasks. You'll help your executives prioritize competing projects and ensure ongoing administrative tasks are accomplished in a way that supports the Company’s business initiatives and objectives.

Responsibilities :

  • Provide administrative/secretarial support to the Corporate HR Business Partners executive team (one VP and three Directors)

  • Act as an extension of the executives in the operation of the daily affairs of the executives’ business

  • Answer phone calls, email requests and written correspondence

  • Manage executives’ calendars for day to day and business travel arrangements

  • Manage heavy scheduling of conference calls and meetings for the four executives

  • Prepare expense reports and ensure they are submitted in a timely manner

  • Manage incoming and outgoing mail and filing system

  • Create agendas, presentations, and other materials as well as document minutes for department meetings

  • Provide general office management support to HRBP team, including the maintenance of supplies and handling of building occupancy-related matters

  • Operate as SAP casual buyer to order supplies, make payments and reconcile invoices

  • Manage team archive of documents and procedures

  • Oversee and manage deadlines related to ongoing projects and open matters with the team to keep the team informed of work plans and progress toward goals

  • Onboard new employees, including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation

  • Perform other tasks as assigned to support the executive team and Corporate HR Business Partner organization

  • Maintain confidentiality with respect to all matters and documents.

Basic Qualifications :

  • 5+ years of general executive support experience

  • Ability to effectively and professionally interface and build rapport with high level company executives and their offices, as well as with clients, peers and partners both internal and external

  • Comfort in handling highly confidential information

  • Ability to write clearly and communicate well both verbally and in writing

  • Attention to detail and accuracy

  • Ability to draft proofread and edit documents for spelling, grammar, and punctuation

  • Proficient in using PCs and MS Office Suite (Word, Excel, PowerPoint)

  • Sound and mature judgment on the prioritization of tasks

  • Self-starter

  • Ability to work effectively in a fast-paced, multi-tasking environment

Preferred Qualifications :

  • Interest in a career in Human Resources

  • Experience supporting HR executives

  • Experience providing administrative support in a Corporate environment

  • Experience using SAP Workplace

Additional Information :

#AdminProfessionalsJobs

Job ID: 604384BR

Location: Burbank,California

Job Posting Company: The Walt Disney Company (Corporate)