The Walt Disney Company Secretary IV, Marketing in Burbank, California

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you.

We have an exciting opportunity for a Secretary IV role reporting to SVP, Marketing in Burbank, CA.

Responsibilities :

  • Answer heavy phones, take detailed messages, and field caller’s questions

  • Manage and schedule appointments/meetings.

  • Prepare all business related expenses and ensure expense reports are completed and filed in a timely manner.

  • Coordinate business travel including booking flights, hotels, cars and managing trip agendas and meetings.

  • Input creative invoices and purchase orders to finance and communicate with vendor on payment status.

  • Coordinate International WBS updates

  • Provide additional assistance as needed to the International creative & strategy teams.

  • Order department supplies

  • Update the department release schedule sheet

  • Create Agendas for weekly department meetings

  • Coordinate the following for International meetings/summits:

  • Booking Hotels

  • Booking Conference Rooms and Meetings

  • Booking Car Transfers

  • Scheduling Dinners and Making Reservations

  • Troubleshoot occasional facility issues

  • Additional Duties as required.

Basic Qualifications :

  • Friendly, easy-going manner to handle varied personalities, responsibilities and assignments.

  • Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and business unit contacts and key external partners.

  • Able to make independent decisions in the handling of sensitive and confidential information while exercising good judgment and discretion since Senior Vice President is frequently out of the office.

  • Detail oriented with superior organization skills.

  • Competency in general secretarial skills including answering the phone, filing etc. Excellent competency in typing/spelling with proficiency in Microsoft Word, Excel, Database Management, PowerPoint, Keynote and Outlook. Technology literate.

  • Ability to work overtime when special projects dictate.

  • Overall working knowledge with the SAP system desired.

  • Team player - willing to work with other assistants and staff at all levels in support of the marketing team in Burbank and worldwide.

  • Organized in thinking and execution to maintain efficient office, files, database, and information.

  • Ability to multitask with urgency.

  • Positive attitude and the ability to be proactive, resourceful and flexible.

Job ID: 587457BR

Location: Burbank,California

Job Posting Company: Studio Entertainment