The Walt Disney Company Secretary IV, Music in Burbank, California
The Walt Disney Studios encompasses the creation, production, promotion, sales, acquisition and domestic and international distribution of live-action and animated motion pictures, home entertainment releases, live stage plays, and music and soundtrack recordings.
The Disney Music Group is seeking a Secretary IV, Music to provide administrative support to the head of DMG Business Affairs and Disney Concerts in all day-to-day activities with regards to running Disney’s concerts business, overseeing the Business Affairs department, negotiation and documentation of contracts, preparation of presentation materials including, but not limited to, heavy phones, coordinating busy executive scheduling matters, processing and creation of contracts and correspondence, and organizing and filing of all paperwork and digital correspondence.
Assist with preparation of simple contract summaries of contracts and rights and use of various assets.
Schedule of meetings and conference calls
Prepare expense reports
Maintain organized, up-to-date business and legal files
Prepare presentation materials (eg, PowerPoint decks, etc.)
Respond to emails
Photocopying, faxing, general office duties
Ability to trouble-shoot computer software problems and interface with the computer help desk
Assist with special projects (including tracking rights, payments and intellectual property uses) as needed
Other duties as required
Basic Qualifications :
PC knowledge – Highly Proficient with Microsoft Word/Outlook/Adobe/PowerPoint (current versions), Proficient with Excel.
Strong attention to detail and thinking ahead; excellent follow-through skills
Strong organizational and filing skills
Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
Demonstrated ability to effectively and professionally interface with high level executives, clients, business contacts, associates and employees
Demonstrated ability to prioritize, meet deadlines, and follow instructions.
Ability to work effectively in a team environment
Ability to handle confidential and sensitive information
Ability to exercise good judgment and use discretion
Ability to work with limited supervision
A self-starter with high-level ability to anticipate issues and proactively problem solve
Proven experience in multi-tasking and working with multiple people and priorities
Ability to manage time wisely and prioritize effectively in a fast-paced environment
Enthusiastic attitude and strong work ethic
Preferred Qualifications :
• SAP experience desired
• Minimum 2 years administrative support experience within entertainment, and/or entertainment legal preferred.
• Knowledge of the entertainment industry and key players.
• Strong organizational and independent problem solving skills.
Job ID: 614227BR
Job Posting Company: Studio Entertainment